222 lines
7.0 KiB
ReStructuredText
222 lines
7.0 KiB
ReStructuredText
Account Module
|
|
##############
|
|
|
|
The account module define fundamentals for most of accounting needs.
|
|
|
|
|
|
Fiscal Year
|
|
***********
|
|
|
|
A fiscal year aggregate a set of periods that are included between two
|
|
dates. A Fiscal year can be *Open* or *Closed*. Closing a fiscal year
|
|
will close all the corresponding periods.
|
|
|
|
- Name: The name of the fiscal year.
|
|
- Code: The code.
|
|
- Starting and Ending Date: The dates in which the periods should be
|
|
included.
|
|
- Company: The company for which the fiscal year is defined.
|
|
- State: Can be *Open* or *Closed*.
|
|
- Periods: The list of periods.
|
|
- Post Move Sequence: The sequence to use for numbering moves in this
|
|
fiscal year.
|
|
|
|
|
|
Period
|
|
******
|
|
|
|
A period is mainly defined by a Starting and an Ending date, a Fiscal
|
|
Year, a Type and a State (*Open* or *Closed* ).
|
|
|
|
The type can be *Standard* or *Adjustement*: Periods of type
|
|
*Standard* on the same fiscal year can not overlap. Period of type
|
|
*Adjustement* can overlap other periods and are typically used for all
|
|
the accounting moves that must be created when closing a fiscal year.
|
|
|
|
Each account move must be linked to a period and a move must be
|
|
created on an open period.
|
|
|
|
|
|
Account Type
|
|
************
|
|
|
|
The Account Type Model define the structure of the accounting reports:
|
|
|
|
- Income Statement: A checkbox that tells if accounts of this type
|
|
must appear at the top level of the Income Statement report.
|
|
- Balance Sheet: A checkbox that tells if accounts of this type
|
|
must appear at the top level of the Balance Sheet report.
|
|
- Display Balance: A selection that allow to choose how the balance
|
|
should be computed (Debit - Credit or Credit - Debit)
|
|
|
|
|
|
Account
|
|
*******
|
|
|
|
An Account is defined by these fields:
|
|
|
|
- Name
|
|
- Code
|
|
- Company
|
|
- Parent Account
|
|
- Currency
|
|
- kind: can take one of these values:
|
|
|
|
- Payable or Receivable: if the account is used respectively on
|
|
credit and debit moves of parties.
|
|
- Expense or Revenue: if the account is used respectively on expense
|
|
and revenue moves of parties.
|
|
- View: means that the account is used to group other accounts in
|
|
the account chart.
|
|
- Other: For other accounts.
|
|
|
|
- Type: The Account Type of the account.
|
|
- Deferral: A checkbox. If set to true, credits and debits are carried
|
|
over form fiscal year to fiscal year.
|
|
- Second currency: Force all moves for the account to have this
|
|
secondary currency.
|
|
- Reconcile: Allow move lines of this account to be reconciled.
|
|
- A list of tax: This auto-complete move with new moves lines
|
|
corresponding to thoses taxes if the user create a line linked to
|
|
the current account.
|
|
- Note
|
|
|
|
|
|
Journal
|
|
*******
|
|
|
|
A Journal contains the following fields:
|
|
|
|
- Name
|
|
- Code
|
|
- Active: A checkbox that allow to disable the tax.
|
|
- View: Defines how the moves lines of this journal should be
|
|
displayed.
|
|
- Centralised counterpart: If true all created lines are linked to the
|
|
last open movement for the current journal and the current period.
|
|
- Update Posted: if true it allow to upated posted moves of this
|
|
journal.
|
|
- Default Credit Account, Default Debit Account: Used as default
|
|
accounts on move lines for centralised journals and for journal of
|
|
*Cash* type.
|
|
- Type: By default take one of the following values: *General*,
|
|
*Revenue*, *Expense*, *Cash*, *Situation*.
|
|
|
|
|
|
Move
|
|
****
|
|
|
|
A Move groups a list of Move Lines. It contains the following fields:
|
|
|
|
- Name
|
|
- Reference
|
|
- Period
|
|
- Journal
|
|
- Effective Date: The date the move was created.
|
|
- Post Date: The date the move was posted.
|
|
- State: Can be *Draft* or *Posted*. A move should be balanced before
|
|
being posted. Once posted the move gets a Reference number, the
|
|
lines are posted and they can not be edited anymore.
|
|
- Lines: The move lines.
|
|
|
|
|
|
Moves Line:
|
|
***********
|
|
|
|
A Move Line is an amount of money that is credited to or debited from
|
|
an account. The fields are:
|
|
|
|
- Name
|
|
- Reference
|
|
- Debit and Credit: Define the debited or credited amount. These two
|
|
values can not be non-zero at the same time.
|
|
- Account: The account.
|
|
- Move: The move that links all the corresponding lines.
|
|
- State: Can take one of the following value:
|
|
|
|
- *Draft*: The line is part of a non-balanced move.
|
|
- *Valid*: The line is part of a balanced move.
|
|
- *Posted*: The line is part of a posted move.
|
|
|
|
- Second Currency and Amount Second Currency: allow to keep track of
|
|
the original amount if the underlying transaction was made in an
|
|
other currency.
|
|
- Maturity Date: used for payable and receivable lines. The Maturity
|
|
Date is the limit date for the payment.
|
|
- Reconciliation: Hold a reconciliation number if applicable.
|
|
- Journal, Period, Date: The values on these fields comes from the
|
|
corresponding move.
|
|
- Tax Lines
|
|
|
|
The *Reconcile Lines* wizard allow to link move lines of the same
|
|
acount for whose the credit sum is equal to the debit sum. If the
|
|
selected lines are not balanced, the wizard offer to create a
|
|
write-off.
|
|
|
|
The *Unreconcile Lines* wizard allow to do the inverse operation.
|
|
|
|
|
|
Tax Code
|
|
********
|
|
|
|
The tax codes defines a tree structure and are used to create the tax
|
|
reports. They are used to collect the tax amounts and the base amounts
|
|
of the invoices. The Tax Code model contains the followong fields:
|
|
|
|
- Name
|
|
- Code
|
|
- Active: A checkbox that allow to disable the tax code.
|
|
- Company: The company for which the tax code is defined.
|
|
- Parent, Children: Parent and children tax codes.
|
|
- Sum: The sum of all amounts corresponding to this tax code.
|
|
|
|
|
|
Tax
|
|
***
|
|
|
|
The tax model defines taxes, how the tax amount are computed and which
|
|
tax code to use when creating invoices. The Tax model is defined by
|
|
the following fields:
|
|
|
|
- Name
|
|
- Description
|
|
- Group
|
|
- Active: A checkbox that allow to disable the tax code.
|
|
- Sequence
|
|
- Type: May be *Percentage* or *Fixed*.
|
|
- Amount: If Type is *Fixed*, defines a fix amount for the tax.
|
|
- Percentage: If Type is *Percentage*, defines the percentage of the
|
|
tax.
|
|
- Parent, Children: Parent and children taxes
|
|
- Company: The company for which the tax code is defined.
|
|
- Invoice Account: The account to use when creating move lines for
|
|
invoicing with this tax.
|
|
- Credit Note Account: The account to use when creating move lines for
|
|
credit notes with this tax.
|
|
- Invoice Base Code: The code to use for the base amount when this tax
|
|
is used on invoices.
|
|
- Invoice Base Sign: The sign of the base amount when summed for the
|
|
above tax code.
|
|
- Invoice Tax Code: The code to use for the tax amount when this tax
|
|
is used on invoices.
|
|
- Invoice Tax Sign: The sign of the tax amount when summed for the
|
|
above tax code.
|
|
- Credit Note Base Code: The code to use for the base amount when this tax
|
|
is used on credit notes.
|
|
- Credit Note Base Sign: The sign of the base amount summed for the
|
|
above tax code.
|
|
- Credit Note Tax Code: The code to use for the tax amount when this tax
|
|
is used on credit notes.
|
|
- Credit Note Tax Sign: The sign of the tax amount when summed for the
|
|
above tax code.
|
|
|
|
|
|
Templates
|
|
*********
|
|
|
|
The Template models (Account Template, Account Type Template, Tax
|
|
Template, Tax Code Template, etc) are the equivalent of their
|
|
counterparts except that they are not linked to a company. A wizard
|
|
allow to create and update from templates the corresponding objects.
|
|
|