107 lines
3.7 KiB
ReStructuredText
107 lines
3.7 KiB
ReStructuredText
.. _Closing a period:
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Closing a period
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================
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To help you keep your accounts tidy, and help you avoid errors, Tryton lets you
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close each of your `Company's <company:model-company.company>` accounting
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`Periods <model-account.period>` as soon as they are finished.
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Check everything is ready
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-------------------------
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Before you go ahead and close the period it is a good idea to check that
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you have recorded all the transactions related to the period in Tryton.
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This includes any `Account Moves <model-account.move>` that are needed for
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things like prepayments, accruals or depreciation.
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You may also want to check that things like bank balances reconcile, and
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account moves have been posted.
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.. tip::
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If you are not ready to close the period, but want to restrict which
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`Journals <model-account.journal>` are still open then you can partially
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close a period.
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In Tryton this is done by using the
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[:menuselection:`Financial --> Processing --> Close Journals - Periods`]
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main menu item.
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Close the period
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----------------
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Once you are happy everything seems to be okay you use the
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[:menuselection:`Financial --> Processing --> Close Periods`] main menu item
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to close the period.
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.. note::
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Many companies will also have their own additional processes which need
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to be run at period end.
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These may include things like generating reports, and reporting taxes.
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.. tip::
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If you need to make changes to a closed period you can re-open it, unless
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it has been locked.
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To re-open a closed period use the
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[:menuselection:`Financial --> Processing --> Close Periods`] menu item.
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To find a closed period, you will need to clear the filter so that all the
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periods are listed, not just the open ones.
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.. _Closing a fiscal year:
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Closing a fiscal year
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=====================
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There are several steps you need to follow in order to close a
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`Fiscal Year <model-account.fiscalyear>` in Tryton.
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Check everything is ready
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-------------------------
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To help you prepare to close the fiscal year you will often want to first
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ensure all its `Periods <model-account.period>` are closed, by following your
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normal procedures for `Closing a period`.
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Now is also a good time to double check that you haven't forgotten anything,
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and ensure that there are no obvious errors, or anomalies.
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Reset non-deferral accounts
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---------------------------
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Next, you need to move the balances of all the non-deferral `Accounts
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<model-account.account>` (also known as nominal or temporary accounts) to an
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appropriate deferral account (also known as real or permanent account).
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The best way to do this is to use the `Balance Non-Deferral
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<wizard-account.fiscalyear.balance_non_deferral>` wizard.
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.. tip::
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When using the balance non-deferral wizard, you should create an adjustment
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period for the year end closing entries.
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It is best practice to use the last day of the fiscal year as both the
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start and end date for this period.
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.. tip::
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The first time you use the balance non-deferral wizard, you may need to
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create a special ``Situation`` `Journal <model-account.journal>` for
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the year end closing entries.
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Create other year end entries
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-----------------------------
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With the initial closing entries created you can now go ahead and create any
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other moves that are required by the accounting processes of your country.
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These will be moves for things like taxes on revenue, dividends, and so on.
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When creating these you may want to use the adjustment period you used in
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the last step.
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Close the fiscal year
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---------------------
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Finally once all the year end and closing moves have been posted you can close
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the fiscal year from the
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[:menuselection:`Financial --> Processing --> Close Fiscal Year`] menu item.
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